Fortunately, Microsoft went to a little extra trouble to make life easier for longtime Excel aficionados. To open a file in the Document Recovery window, just click it. If you want to edit cell data instead of replacing it, you need to put the cell in edit mode, like this: Use the mouse or the arrow keys to get to the correct cell. Each column has a capital letter on the top to show … When you first fire up Excel, you’ll see a welcome page where you can choose to open an existing Excel spreadsheet or create a new one (Figure 1-1). I. First, you’ll find out how to move around Excel’s grid of cells, typing in numbers and text as you go. It also has buttons that let you add comments to a worksheet and manage revisions. To get around this, you can open the file using the “Open and Repair” option, which prompts Excel to make the necessary corrections, display them for you in a list, and then open the document. And you’re sure to notice the way the ribbon rearranges its buttons when you change the size of the Excel window (see Figure 1-11). The Assignments Due Report displays the information you want to see in terms of due dates so you are always aware of what needs to get done. You can use the formula bar to enter and edit data instead of editing directly in your worksheet. Second, there’s the optimized .xlsb format, which is a specialized option that might be a bit faster when opening and saving gargantuan spreadsheets. This rudimentary expense list has three items in it (in rows 2, 3, and 4). One way to fix BEDP is to manually resize the column, as shown in Figure 1-5. Flip to the part with the due dates (you know, the only part of the... 2. Excel prevents you from using really long or deeply nested formulas. Microsoft has deliberately kept the Quick Access toolbar very small. Formulas are mathematical instructions that perform calculations. Because Excel’s protected view has bullet-proof security, it’s a safe way to view even the most suspicious spreadsheet. Excel doesn’t let you use some pivot table features. Instead, hit the shortcut key Ctrl+N while you’re in the worksheet grid. Make another tab for every week and utilize the flip catch to display that the thing is finished. $120/$85). In this example, Caps Lock mode is currently off and the Cell Mode text says “Ready.”. You can turn Overwrite mode on or off by pressing Insert. And remember, the only time you’ll see any improvement is when you load or save a file. Choose Computer to see a list of locations on your hard drive. Once you modify the cell content, press Enter to confirm your changes or Esc to cancel your edit and leave the old value in the cell. To do this, click the Account command. These menu options are called “ribbon” in excel. Even if you go wild stocking the Quick Access toolbar with your own commands, the rest of the ribbon remains unchanged. Flash Fill Blank Cells and Flash Fill Changed Cells. To create the formula, click in the cell where you want the value to appear. This Semester Schedule Excel Template is a beautifully designed template specially created for students. Open and Repair is useful if you need to open a file that’s corrupted. Here’s how: Save your Excel spreadsheet in .xlsx format. Either way, Excel opens the familiar Open window, where you can pick the file you want. People use PDFs to pass around product manuals, brochures, and all sorts of electronic documents. When you hit Alt+E in Excel 2013, you see a tooltip appear over the top of the ribbon (Figure 1-15) that lets you know you’ve started to enter an Excel 2003 menu shortcut. Excel gives you other shortcut keys that don’t use the ribbon. You can learn more about zooming on Zooming. Just above the worksheet, on the left side of the window, the formula bar gives you the active cell’s address. It’s also widespread on the Web. The differences between Excel 2010 and Excel 2013 are small, but the differences between Excel 2003 and Excel 2013 are more significant. When you launch Excel, you start at the Home tab. That’s because, if Excel 2003 finds features it doesn’t support, it simply ignores them. To apply one or both of these restrictions to your spreadsheet, follow these steps: Choose File→Save As, and then choose a location. Indicates that you’ve pressed End, which is the first key in many two-key combinations; the next key determines what happens. These are key combinations that start with the Ctrl key. POWER USERS’ CLINIC: Using R1C1 Reference Style. The two or three spreadsheet rows you’ll lose are well worth it. The letters R and C tell you which part of the address represents the row number and which part is the column number. This is a good solution because it doesn’t require you to do extra work, like saving both a current and a backward-compatible version of the spreadsheet. Figure 1-3. Instead, macro-containing files must be saved as .xlsm or .xlsb files. Figure 1-6. And finally, you can create a tab of your own if you’re ambitious enough to customize the ribbon, as explained in the Appendix. Figure 1-10. File isn’t really a toolbar tab, even though it appears first in the list. You’ll spend the rest of this chapter learning the fastest and most effective ways to save and open Excel files. Once you pick a location for your file, you need to give it a name. People stuck with Excel 2000, Excel 2002, or Excel 2003 can read your Excel 2013 files—they just need a free add-in from Microsoft. It’s almost as though Excel has an invisible menu at work behind the scenes. Every spreadsheet file can hold a virtually unlimited number of worksheets, as you’ll learn in Chapter 4. For example, after column Z is column AA, then AB, then AC, all the way to AZ and then BA, BB, BC—you get the picture. Incidentally, an Excel cell can hold approximately 32,000 characters. The trick to keyboard accelerators is understanding that once you hit the Alt key, there are two things you do, in this order: Before you can trigger a specific command, you must select the correct tab (even if it’s already selected). As you already know, each version of Excel introduces a small set of new features. Create a master assignment list and tracker: Finally, create a master assignment list for your classes. Sometimes, a command might have two letters, in which case you need to press both keys, one after the other. In fact, the .xlsx file format actually comes in two additional flavors. You can tell Excel to automatically open a whole group of spreadsheet files every time it starts up. You can publish just a fixed number of pages, just selected cells, and so on. The GPA Calculator spreadsheet should be pretty intuitive, and some instructions are included at the top of the worksheet. You don’t need to go to backstage view to create a new, blank spreadsheet. It doesn’t work if you try to use one of the few commands that don’t exist any longer. That way, you can check the result. If your computer is on a network, the solution may be as simple as storing your file in the correct, protected location. It even has a handy 4-month calendar to … This setting is exceedingly uncommon, but you might use it if you have a gargantuan spreadsheet full of data that doesn’t need to be backed up. To turn Num Lock on or off, press Num Lock. First, there’s the closely related .xlsm, which lets you store macro code with your spreadsheet data. Notice how all the calculations referencing cell C2 automatically changed. Sync all your devices and never lose your place. This takes you to the Open page in Excel’s backstage view. Or, click the big Browse button at the bottom to find a new location. The Tools drop-down menu sits in the bottom-right corner of the Save As window, just to the left of the Save button. These programs can also generate made-to-measure Excel documents on their own. (And that means a co-worker or spouse can still use Excel, no matter how dramatically you change the QAT.). One way to solve this problem is to save your spreadsheet as a PDF file. All this means is that the character width Excel shows you isn’t a real indication of how many letters can fit in the column, but it’s a useful way to compare column widths. The “Publish as PDF” window gives you some control over the quality of your printout using the “Optimize for” options. But while you’re in edit mode, you can’t use the arrow keys to move out of the cell. 4.1 illustrates a typical spreadsheet for keeping track of student grades. You can also click “Copy to New Sheet” to insert a full compatibility report into your spreadsheet as a separate worksheet. Turn Num Lock on or off, press Num Lock on or,! Make another tab for every Week and utilize the flip catch to display the! 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