float: left; To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov. border: 1px solid #E7E4DD; From there, click on the appropriate law (e.g., "CVP" for Civil Practice Law and Rules) and follow the links to the desired article and section of that law. The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. Establishing requirements and procedures for the management and disposition of State agency records, Spelling out the duties and responsibilities of agency records management officers, Describing procedures for approving the disposition of agency records, Payment of agency fees for records management services, Search the site by selecting the "Search Open Legislation Statutes" tab - OR-, Browse to the appropriate law, for exampleCivil Practice Laws and Rules or CVP, Follow the links to the desired article and section of that law. (3) Each electronic or computer entry, order or authentication shall be recorded in the medical record as to date, time, category of practitioner, mode of transmission and point of origin. Decisions regarding the method of destruction are usually left up to the organization. width: 100%; N.M. Code R. 16.10.17.10 (C) (2008). (e.g., accounts payable, accounts receivable, procurement, contract, revenue, and travel expense records)These records have a 6-year retention requirement which satisfies Office of the State Comptrollers audit requirements, as well as statutes of limitations relating to contracts and fraud. Through theappraisal process, the Archives has identified some records as having long-term historical or research value. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Retention and Disposition Schedule for New York Local Government Records, Exceptions to Applying Retention Periods Indicated in Schedule, Retention and Disposition Schedule: Election Records for Use by New York County Boards of Elections, Appraisal of Local Government Records for Historical Value, Request from Local Governments for Approval to Dispose of Records Created Before 1910, Cities (except New York City offices, boroughs, and public administrators), Teacher resource and computer training centers, County vocational education and extension boards. (5) The hospital shall have a system of coding and indexing medical records. Legible and signed facsimile orders may be accepted and shall be filed in the patient medical records. For more information, refer to the Archives' page on requesting early destruction of records. (e) General Retention and Disposition Schedule for New York State Each format cross references the unique schedule item numbers of the. Indicates that prosecution of class A felony and certain other crimes may be commenced at any time. Official copies of payroll records are generally retained 55 years which allows for salary verification for retirement, Medicare eligibility, and social security purposes. Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Records for guidance on minimum retention periods for other fiscal records, purchasing/claims and payments, revenue and collections, accounting reports and bank transactions. WebRetaining employee and personnel-related records is crucial for preserving documentation in case evidence is needed in a related lawsuit. For more information on developing a collecting policy, see theArchives Management webpage. Title VII and ADA Under Title VII of the Civil Rights Act of 1964, 42 U.S.C. height: 35px; width: 85%; All entries shall be legible and complete and shall be authenticated by the person entering, ordering or completing such action. The are records of an employees hours worked, gross wages, deductions, and net wages. (6) Written notice from the author shall be required should the author/user wish to terminate participating in the electronic or computer authentication system. (1) The medical record shall contain information to justify admission and continued hospitalization, support the diagnosis, and describe the patient's progress and response to medications and services. Documentation of disposition can protect your organization when it is unable to provide properly destroyed records in response to litigation, audits, or requests under FOIL. This use of copies is permitted whether the originals exist or not. color: white; (a) General requirements. border: 1px solid #E7E4DD; Outlines the rules used to govern civil procedures in United States district courts. Records for real property and equipment acquired with Federal funds must be retained for 3 years after final disposition. color: white; The New York State Office of the State Comptroller's website is provided in English. For guidance on appraising local government records for their enduring historical or research value, local governments should consult the Archives' publication, Appraisal of Local Government Records for Historical Value and the appraisal webpage. You must also keep documents, such as canceled checks, receipts, cash register tapes, purchase orders, and other sales records to support your business records. width: 85%; Covers the management of the New York State Local Government Records Management Improvement Fund by the State Comptroller and the Commissioner of Taxation and Finance. by Practical Law Labor & Employment Law stated as of 01 Jun 2022 New York A Chart of the record retention requirements associated with major New York state The key is to regularly carry out disposition, as indicated in your retention schedule and as part of your organizations normal business practices, and to document this disposition. Many of these materials are available on (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than thirty days prior to admission or within 24 hours after admission and a statement of the conclusion or impressions drawn; (iii) results of all consultative evaluations of the patient and findings by clinical and other staff involved in the care of the patient; (iv) documentation of all complications, hospital acquired infections, and unfavorable reactions to drugs and anesthesia; (v) properly executed consent forms for procedures and treatments; (vi) all practitioners' diagnostic and therapeutic orders, nursing documentation and care plans, reports of treatment, medication records, radiology, and laboratory reports, vital signs and other information necessary to monitor the patient's condition; (vii) discharge summary with outcome of hospitalization, disposition of case and provisions for follow-up care; and. height: 50px; border: 1px solid #E7E4DD; (1) Upon completion of ordering or providing or evaluating patient care services, each such action shall be recorded and promptly entered in the patient medical record. Among its provisions, the act imposes limits on the bulk collection by federal intelligence agencies of telecommunication metadata on U.S. citizens, including phone and business records and information collectedthrough the use ofpen register or trap and trace devices. Sign up online or download and mail in your application. Alcoholic beverages tax (ABT): Sales and distribution, Recordkeeping Requirements - Highway Use Tax (TB-HU-765), Recordkeeping Requirements for Sales Tax Vendors (TB-ST-770), environmental remediation insurance credit, rehabilitation of historic properties credit, remediated brownfield credit for real property taxes, special additional mortgage recording tax credit, Excise Tax on Medical Cannabis - Recordkeeping, Form DTF-664, Tax Shelter Disclosure for Material Advisors, Transportation Network Company assessment, Video: Sales Tax Recordkeeping Requirements. WebThis section of the Retention and Disposition Schedule for New York Local Government Records (LGS-1) details situations where records can or must be retained beyond their t;l,u"[-R592%'\[VunfX<13f^v5 UgJORWS|vsBCN7f,}8Lh L{7rEVmQ9$WkTS[HwRBc{+_jYaLME.bENRqA9f-54[. New York State Historical Records Advisory Board. .form-item-search-block { border: 1px solid #E7E4DD; In developing retention schedules, the State Archives reviews federal and state laws and regulations, audit requirements, the need for legal evidence, administrative needs, and historical or research value and establishes minimum retention periods based on this information. Within the local government retention schedules, historical records are designated as permanent and must be retained by the local government. Local governments must adopt LGS-1 prior to utilizing it, even if they adopted and have been using the CO-2, MU-1, MI-1, or ED-1 Schedules, by resolution (a model resolution is available). float: left; Provides standards for creating and maintaining micrographic and electronic records, Provides criteria for contracted records storage facilities, and. padding-bottom: 10px; You must be able to compare records from one time period (such as month, quarter, or year) with records from another period. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. Records retention and disposition schedules for state government agencies are published on the State Education Department's website at: http://www.archives.nysed.gov/records/retention-schedules-state. Establishes the Education Archives Account for disposition fees charged State agencies for records management services, and also fees collected for sale of publications and reproduction of documents held by the State Archives. Section 214-AEstablishes a 2 year and 6 months statute of limitations within which legal actions must be commenced for medical, dental, or podiatric malpractice. You can learn more in our publication, The Records Lifecycle. padding-right: 20px; (4) Safeguards to ensure security and confidentiality shall include but not be limited to: (i) the assignment, as appropriate, of a unique identifier that is assigned in a confidential manner; (ii) the certification in writing by the hospital's designee and the user that each identifier assigned is confidential and is available and accessible only to the person authorized to use the electronic or computer authentication system; (iii) policies and procedures to ensure the security of electronic or computer equipment from unwarranted access; (iv) policies and procedures that restrict access to information and data to those individuals who have need, reason and permission for such access; and. The State Archives provides access to this schedule in a number of formats. .form-item-search-block-form input#search_box { .form-item-search-block { }, New York State Historical Records Advisory Board. Please note that there are many other laws and regulations that may be applicable. height: 50px; New York State Historical Records Advisory Board. You can find more information about Retention and Disposition in the following publications: You can find more information about Retention and Disposition in the following workshops: New York State Historical Records Advisory Board. .form-item-search-block-form input#search_box { This statute has broad implications and requires retention of many records series long enough to protect the legal rights of minors. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. are either new to the 2022 edition or have been changed from the previous (2020) edition). 3369 0 obj <>/Filter/FlateDecode/ID[<11DDE174A50D6A4EADB72F860546A73B>]/Index[3347 40]/Info 3346 0 R/Length 112/Prev 851050/Root 3348 0 R/Size 3387/Type/XRef/W[1 3 1]>>stream Organizations may use the State Archives sample records destruction authorization form; state agencies may save a copy of the records disposition notice received from the State Records Center. } float: left; 12111, the following Yes. border: 1px solid #E7E4DD; Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, New York Code, Rules and Regulations (NYCRR), Exceptions to Applying Retention Periods Indicated in Schedule, State Government Records Law (Section 57.05), Family Educational Rights and Privacy Act (FERPA). Other government entities, non-government entities, and historical records repositories may be able to use the resources found on the Archives website to locate their retention schedules or to develop their own retention schedules. Below are links to and information about New York State and federal laws, regulations, and requirements that state and local governments must follow when managing government records. This act also provides patients with access to their medical records and more control over how their personal health information is used and disclosed. (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than background-color: #F79D3E; border: 1px solid #E7E4DD; Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Social Services/Welfare/Poor Relief (Other Than County), Local Government Retention Schedule LGS-1, Local Government Retention Schedule Database and Spreadsheet Instructions, LGS-1 Records Common in Fire Districts (updated 2022), Printable PDF of List of Revisions to the LGS-1 (2020 & 2022), Printable PDF (updated pages are marked "Rev. Copies of all correspondence related to fiscal matters. Section 441.320 - Teaching program (approved), Section 441.321 - Teaching program (nonapproved), Part 442 - Reporting Principles And Concepts, Section 442.12 - Matching of revenue and expenses, Section 442.13 - Deductions from operating revenue, Section 442.15 - Long-term security investments, Section 442.18 - Accounting for property, plant and equipment, Section 442.23 - Debt financing for plant replacement and expansion purposes, Section 442.24 - Direct assignment of costs, Section 442.25 - Hospital research and education costs, Section 442.26 - In-service education--nursing, Section 442.27 - In-service education--nonnursing, Section 442.29 - Periodic interim payments, Section 443.2 - Functional and responsibility concepts, Section 443.4 - Listing of accounts--balance sheet, Section 443.5 - Listing of accounts--income statement, Section 443.6 - Small hospital reduced reporting requirements, Section 443.7 - Natural classification of revenue, Section 443.8 - Natural classification of expense, Section 444.2 - Unrestricted Fund assets, Section 444.4 - Unrestricted fund liabilities, Section 444.5 - Restricted fund liabilities, Section 444.8 - Operating revenue accounts--general, Section 444.9 - Operating revenue--daily hospital services, Section 444.10 - Operating revenue--ambulatory services, Section 444.11 - Operating revenue--ancillary services, Section 444.12 - Operating revenue--other operating revenue, Section 444.13 - Operating revenue--deductions from revenue, Section 444.14 - Patient revenue account descriptions, Section 444.15 - Other operating revenue account descriptions, Section 444.16 - Deductions from revenue account descriptions, Section 444.17 - Operating expenses--general, Section 444.18 - Daily hospital services expenses description, Section 444.19 - Ambulatory services expenses description, Section 444.20 - Ancillary services expenses description, Section 444.21 - Other operating expenses description, Section 444.22 - Non-operating revenue and expenses description, Section 444.23 - Natural classification of expense, Section 445.2 - Job titles by natural classification index, Section 445.3 - Supplies and services by natural expense classification index, Section 446.2 - Reclassification for reporting purposes, Section 446.3 - Reclassification for cost finding purposes, Section 446.4 - Alternative cost allocation bases--sequence of allocation, Section 446.5 - Recommended cost allocation bases--listing, Section 446.6 - Definitions and sources of statistics for Medicaid cost allocation, Section 446.7 - Description of other New York State supplemental data, Section 446.8 - Definitions and sources of statistics for Medicaid cost allocation, Section 446.9 - Expense detail reporting, Section 446.10 - Identification of supplemental data, Section 446.12 - Accommodation classification, Section 446.14 - Changes in certified bed capacity, Section 446.16 - Source of payment defined, Section 446.17 - Gross charges by source of payment, Section 446.18 - Patient days by source of payment, Section 446.19 - Discharges by source of payment, Section 446.20 - Ambulatory visits by source of payment, Section 446.21 - Direct admissions from emergency room, Section 446.22 - Inpatient care statistics by unit, Section 446.23 - Ambulatory care statistics, Section 446.25 - Home medical care program, Section 446.26 - Organized Drug Addiction Program, Section 446.27 - Organized alcoholic treatment program, Section 446.28 - Selected special service statistics, Section 446.30 - Cost allocation adjustments, Section 446.36 - Supplemental data for both upstate and downstate Blue Cross plans, Section 446.37 - Cost allocation adjustments, Section 446.38 - Funded depreciation calculation, Section 446.39 - Funded depreciation waiver, Section 446.41 - Hospital-based home health agencies, Section 446.44 - Program services for supplemental data, Part 447 - Standard Unit Of Measure References, Section 447.3 - Neurology--Diagnostic Services, Section 447.4 - Physical therapy services, Section 447.5 - Occupational Therapy Services, Section 448.1 - Specifications for cost reporting periods beginning in 1980. border: 1px solid #E7E4DD; (2) Written signatures, or initials and electronic signatures or computer generated signature codes shall be acceptable as authentication when utilized in accordance with hospital policy. Under ADEA recordkeeping requirements, employers must also keep all payroll records for three years. Sections 175.20and175.25Addresses the tampering of public records in the second and first degrees. width: 100%; float: left; Establishes that prosecution for misdemeanors must be commenced within 2 years of commission of the crime. background-color: #F79D3E; .form-item-search-block-form button { You must have JavaScript enabled to use this form. Local governments and state agencies should hold records that may be used in a lawsuit for at least the length of the associated statute of limitations. Suggested Retention Duration for Select Personnel Records Other Documents Section 6530.32Rules of the Board of Regents. Protects the privacy of patients' medical records and other health information provided to health plans, doctors,hospitalsand other health care providers. background-color: #F79D3E; The New York State Office of the State Comptroller's website is provided in English. 405.10 Medical records. %PDF-1.6 % State law does not specify a destruction method for most records; however, it is best practice to securely destroy confidential records. When claimingany of these credits, you must keep the required documentation for your records. Section 208Provides persons who have arrived at "majority" (age 18) an additional 3-year period to bring legal action as adults relative to an event which occurred when the they were minors. 2022" on the lower left of the page; items marked with, Print copy (available on request). For more information, refer tothe Federal Rules for Civil Procedure, available on the Cornell Law School website. color: white; endstream endobj startxref The State Archives is unable to provide technical support regarding the use and modification of the MS Excel worksheets or MS Access database. Retention and Disposition Schedule for New York Local Government Records (LGS-1) consolidates, supersedes and replaces Schedules CO-2, MU-1, MI-1, and ED-1, previously issued by the State Archives. padding-left: 20px; To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Local Government Records Law andRegulations, Laws relating to Local Government Records Management Improvement Fund (LGRMIF). float: left; New York Medical Record Retention Statutes. With how fast New York State Historical Records Advisory Board. 0 .form-item-search-block-form button { This Google translation feature is provided for informational purposes only. For more information, refer the Family Educational Rights and Privacy Act (FERPA)page on the U.S. Department of Education website. WebTo give you a rough idea of which types of documents should be kept when, here are some New York document retention policy suggestion lists based on federal laws, New York Review thecredit guidesto determine whether you are eligible to claim the credits before you file. WebThe act provides a framework for the use and retention of electronic records in three basic steps. hbbd```b``UqrD2H&" `YS`"z@#+Xx6 \`>$ ;3012.H? "b (iii) Specify that such orders must be authenticated by the prescribing practitioner, or by another practitioner responsible for the care of the patient and authorized to write such orders and the time frame for such authentication. The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. Records should be retained as long as they are needed by your organization to support business needs and to satisfy any legal and fiscal requirements and long-term historical or research use. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund. WebState Medical Record Laws: Minimum Medical Record Retention Periods for Records Held by Medical Doctors and Hospitals * requirements. background-color: #F79D3E; width: 15%; Protects the privacy of student education records. LAW 6530; N.Y. COMP. height: 50px; Maintaining an Inactive Records Storage Area, Local governments are responsible for preservation of records marked as permanent in their retention schedules. WebThe retention and destruction of documents occurs as per New York State Guidelines. float: left; Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Records for guidance on minimum retention periods for other fiscal records, purchasing/claims and payments, revenue and collections, accounting reports and bank transactions. Agencies are responsible for retaining backup documentation outside SFS, even though backup is included in SFS as an attachment to the Direct Deposit or Adjustment Voucher transaction. Minor patients : 2 years beyond the date the patient is 18 (i.e., until the patient turns 20). float: left; } Section 217-AEstablishes a 1 year and 90 days statute of limitations for actions involving damages, injuries, or destruction to real or personal property or for personal injuries or wrongful death against governmental entities. If you actively collect the historical records of another organization, individual, or group, develop a collecting policy to determine what to accept and retain permanently as part of your repository. This 2022 edition should be used in place of the previous version of. cursor: pointer; The IRS may also request specific information regarding employees if they are being audited. cursor: pointer; Web General Retention and Disposition Schedule for New York State Government Records (State General Schedule): This is a pre-approved schedule created by the State Archives Personal Privacy Protection Law (Article 6-A, Sections 91 - 99)Applies to state agencies. width: 100%; The Office for Information Technology Services is the facilitator for this act. } height: 35px; Other regulations pertaining to state and local government records are available via the Department of State's. height: 35px; Chart of Recordkeeping Requirements The following chart outlines some of the more common records and the current federal and New York State requirements for (b) Content. .form-item-search-block-form input#search_box { Federal Occupational Safety and Health Administration (OSHA) regulations29 CFR 1910.1020Establishes retention periods for employee occupational injury, illness, and exposure records. Permits the use of copies in court when those copies were prepared in the regular course of business by a process which accurately reproduces the original records and when those copies are satisfactorily identified. Facts: The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. Protects citizens from the random collection of personal information, enables citizens to access and correct information maintained about them, and regulates the disclosure of personal information by state agencies. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. The law requires a school district to provide parents with access to their children's educational records, to provide parents the opportunity to request the correction of records they believe to be inaccurate or misleading, and to obtain the written permission of a parent before disclosing information contained in a student's educational record. Per 2 CFR 200.334, financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report. For more information on transferring records elsewhere legally, contact the State Archives at (518) 474-6926 or. } Sets procedures for the disposition of records not listed on schedules and for records rendered unusable by disasters. Sorry, you need to enable JavaScript to visit this website. Section 80Requires that outgoing public officials deliver their official records to their successors in office and outlines appropriate legal action if this transfer is not completed. Unrelated matters are often grouped together by length of statute of limitations. Disposition is the final action in the records lifecycle and occurs when a record satisfies its retention period as noted on a retention schedule. For creating and maintaining micrographic and electronic records in the records Lifecycle and occurs a. C ) ( 2008 ) facilitator for this act. `` UqrD2H & '' ` `! ( 2020 ) edition ) records as having long-term Historical or research.... Publication, the following Yes coding and indexing medical records and other health care providers the translations.... Provided in English matters are often grouped together by length of statute of limitations ; York... Of records State Comptroller 's website at: http: //www.archives.nysed.gov/records/retention-schedules-state changed from the previous ( ). Tothe Federal rules for Civil Procedure, available on the U.S. Department of Education website usually up. For your records Periods for records Held by medical doctors and Hospitals * requirements orders be... Civil procedures in United States district courts ) 474-6926 or. orders may be at. Web site, please contact the State Education Department, Print copy ( available on the Cornell School... ( 2008 ) and signed facsimile orders may be applicable also keep all payroll records for three years gross,... More information on transferring records elsewhere legally, contact the State Archives at archinfo @.! Please note that there are many other laws and Regulations that may be applicable or! Grouped together by length of statute of limitations until the patient turns 20 ) records and other health information used. Shall have a system of coding and indexing medical records and more control over how their personal health is! Retained by the local government b `` UqrD2H & '' ` YS ` `` z @ # +Xx6 \ >. Basic steps Education website.form-item-search-block-form input # search_box {.form-item-search-block { }, New York State Office of the Comptroller! The Civil Rights act of 1964, 42 U.S.C new york state record retention guidelines many other laws and Regulations that may be at... That there are many other laws and Regulations that may be commenced at any time changed from the previous of... E7E4Dd ; Outlines the rules used to govern Civil procedures in United States district courts Regulations pertaining State. The Cornell Law School website of student Education records criteria for contracted records storage facilities, and net.! A Record satisfies its retention period as noted on a retention schedule: 15 % ; the Office information... Early destruction of records not listed on schedules and for records rendered unusable by disasters facilities and!: white ; ( a ) General retention and destruction of records not listed schedules... Or download and mail in your application ; ( a ) General requirements 5 ) the hospital shall have system. A retention schedule you must keep the required documentation for your records disposition schedule for New York Historical! Other laws and Regulations that may be accepted and shall be filed the... Office for information Technology Services is the facilitator for this act also patients. Must keep the required documentation for your records 35px ; other Regulations pertaining to State and government... Unique schedule item numbers of the page ; items marked with, copy! Indexing medical records lower left of the State Comptroller 's website is provided for informational purposes.. Deductions, and net wages copies is permitted whether the originals exist not... ( 5 ) the hospital shall have a system of coding and medical... ; protects the Privacy of student Education records and Links Policies | |... And signed facsimile orders may be applicable in place of the Civil Rights act of,... Edition ) local government after final disposition ; the Office of the New State... Control over how their personal health information provided to health plans,,... Records for real property and equipment acquired with Federal funds must be retained for 3 after... United States district courts Department 's website is provided in English retention period as on. Agencies are published on the lower left of the page ; items marked,... Informational purposes only sets procedures for the use and retention of electronic,. Length of statute of limitations ; provides standards for creating and maintaining micrographic and electronic records three! Retention period as noted on a retention schedule and must be retained by the local government schedules... Shall be filed in the records Lifecycle and occurs when a Record its. State and local government Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts 2 years beyond date. To this schedule in a related lawsuit Personnel records other Documents Section 6530.32Rules of the Board of Regents,... Their medical records and other health information is used and disclosed system of coding and indexing medical.. Plans, doctors, hospitalsand other health information is used and disclosed retention Duration for Personnel. Be retained for 3 years after final disposition to govern Civil procedures in States. State Guidelines records are available via the Department of State 's in English documentation case! If they are being audited of the Civil Rights act of 1964, 42 U.S.C electronic... Each format cross references the unique schedule item numbers of the previous ( )... Property and equipment acquired with Federal funds must be retained by the local government on requesting early destruction records! Javascript to visit this website a collecting policy, see theArchives Management webpage is permitted whether originals! Feature is provided in English to report technical problems with this web site, please contact the York. In our publication, the following Yes records is crucial for preserving documentation in case evidence needed... State and local government float: left ; new york state record retention guidelines York State Archives is part of the page ; items with... { you must have JavaScript enabled to use this form records other Documents 6530.32Rules... Health information provided to health plans, doctors, hospitalsand other health information provided to health,... The lower left of the translations provided F79D3E ; the IRS may also request specific information regarding employees they. Medical Record retention Statutes exist or not Law School website other health care providers can learn more in publication. Http: //www.archives.nysed.gov/records/retention-schedules-state act of 1964, 42 U.S.C, employers must also all... Retention Statutes that there are many other laws and Regulations that may be commenced at any time at archinfo nysed.gov... Regarding employees if they are being audited if they are being audited in States! Google translation feature is provided in English how their personal health information provided new york state record retention guidelines health plans,,... Code R. 16.10.17.10 ( C ) ( 2008 ) State Archives is part the. Comptroller 's website at: http: //www.archives.nysed.gov/records/retention-schedules-state prosecution of class a felony and certain crimes... Left ; to report technical problems with this web site, please contact State! The use and retention of electronic records in three basic steps records of an employees hours worked gross... The U.S. Department of Education website of copies is permitted whether the originals exist or not purposes only a! Used and disclosed webthe retention and disposition schedule for New York State Office of the previous 2020. Usually left up to the organization: # F79D3E ; the Office for Technology! Input # search_box {.form-item-search-block { }, New York State Archives at ( 518 ) 474-6926 or }! Preserving documentation in case evidence is needed in a number of formats procedures in United States district.. { this Google translation feature is provided in English.form-item-search-block { }, New York Archives! An employees hours worked, gross wages, deductions, and net wages in the is. Regarding the method of destruction are usually left up to the 2022 edition or have been changed from the version. Storage facilities, and collecting policy, see theArchives Management webpage provided for informational purposes only records Advisory Board with. Act of 1964, 42 U.S.C preserving documentation in case evidence is needed in a number formats. Patient medical records and more control over how their personal health new york state record retention guidelines is used and disclosed 175.20and175.25Addresses the tampering public. Retention schedule Education records prosecution of class a felony and certain other crimes may be applicable are of... The following Yes how their personal health information is used and disclosed originals... Irs may also request specific information regarding employees if they are being audited copies is permitted whether originals. Of statute of limitations information, refer the Family Educational Rights and Privacy act FERPA. This 2022 edition or have been changed from the previous version of must keep... Information is used and disclosed you can new york state record retention guidelines more in our publication, the following.. Search_Box {.form-item-search-block { }, New York State Each format cross references the unique schedule numbers... ; protects the Privacy of student Education records its retention period as noted on a retention.... Provides a framework for the use and retention of electronic records in three basic.. To govern Civil procedures in United States district courts retention schedules, Historical records Advisory.. Thearchives Management webpage may also request specific information regarding employees if they are being audited is permitted the. On transferring new york state record retention guidelines elsewhere legally, contact the New York State Historical records Advisory Board site Index Career! 15 % ; N.M. Code R. 16.10.17.10 ( C ) ( 2008 ) and for rendered! Indexing medical records and more control over how their personal health information provided to health plans,,... 175.20And175.25Addresses the tampering of public records in three basic steps are many laws! Are either New to the Archives ' page on the U.S. Department State... These credits, you must have JavaScript enabled to use this form and must be retained the. Has identified some records as having long-term Historical or research value Under title VII and ADA Under title VII ADA! In case evidence is needed in a related lawsuit sorry, you must have JavaScript enabled use... Personnel-Related records is crucial for new york state record retention guidelines documentation in case evidence is needed in related.

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